Bee203FOR PEOPLE WHO RUN A SMALL BUSINESS
You did not go into business to lie awake wondering what you forgot.
The work is the easy part. What wears you down is carrying every promise, every receipt, every photo and every deadline around in your head — and that is quietly costing you money. Bee203 gets it out of your head and into one place your whole crew can see.
The expensive part is not the work
It is everything around it. You already know these.
- The job you finished months ago and never invoiced. That money is gone — you just have not noticed yet.
- The client who swears you said Tuesday. You remember Thursday. Neither of you wrote it down.
- A truck console full of receipts. By tax time half are faded and you are guessing at your own numbers.
- "Nobody told me." The step that mattered got skipped, and you cannot prove you asked for it.
- A damage claim on a job you know you left clean — and your only proof is somewhere in your camera roll.
- The contract that renewed itself, because the cancellation notice was due thirty days ago.
- The hot lead who called asking for a price. You meant to call back Friday. By the time you remembered, they had hired whoever answered first.
- Your customer list lives in your phone, a notebook and your helper's head. When the helper leaves, so does everything they promised.
Every one of those has the same cause. It lived in your head, and your head was already full.
What changes when it is written down
You stop having to remember.The system remembers. You get to think about the next job instead of the last one.
Arguments end at a record.Not a raised voice, not "I am pretty sure." A date, a name, and a photo.
You look like the company you are becoming.Clean quotes, real invoices, photo reports with your name on them. Good clients pay more to people who look organized.
The business runs when you are not in the room.Hand off the job and still know it got done — because "done" is something you can see, not something you were told.
How it actually protects you
Every line below is something the app does today.
Nobody can say "I was never told."Every job carries a numbered log. Assign an item to a person with a date and it lands in their own list. Everything is stamped with a time, and the entries the system writes cannot be edited by anyone.
Nobody can say "that is not what we agreed."Send the quote as a link. Your client reads it and signs by typing their name — no account, nothing to install. You keep a locked PDF with their name, the date, and the device they signed from.
Nobody can say "I never got it."The Outbox shows every document you sent and what became of it: delivered, opened, bounced. You find out the invoice failed before the client tells you it never arrived.
Nobody can say "you left it like that."Before and after photos, paired, with the time and the GPS location baked in. Get it signed on site. The report goes to each person separately — nobody sees anyone else's address.
Nobody gets paid for hours they did not work.Your crew checks in at the job site, and the app speaks up if they are miles away. Hours move from pending to approved to paid, and the pay report comes out ready for payroll.
You find out you are over budget while the job is still open.Photograph receipts by the handful. The app reads the vendor, date and total, you confirm it, and each one lands against the job it belongs to. Budget against actual, while you can still do something about it.
The deadline that costs money comes looking for you.Renewal notices, cancellation windows, insurance certificates about to expire. Each alert says in plain words what it costs you to miss it.
Books you can hand an accountant without dread.Profit and loss, balance sheet, sales tax, profit by job — exported to PDF or Excel. Lock a filed period so nothing shifts behind your back, with a record of every edit and who made it.
No customer falls through the cracks.This is what software people call a CRM — a customer list that remembers for you. Every client keeps their contacts, the history of every call, quote and invoice, and the date you said you would follow up. Mark a follow-up done and the app asks when the next one is. Overdue ones are flagged, so a hot lead never goes cold.
Built for people who do the work
Contractors and tradesJobs, crews, change orders, materials — and proof the work was done right.
Cleaning, restoration and field serviceBefore-and-after proof, a signature on site, and the report in your client's inbox before you are out of the driveway.
Property managers and landlordsUnits, tenants, leases, deposits — and the notice deadlines that cost real money when they slip past.
Shops, studios and anyone who sellsA public storefront, price lists, quotes that actually get signed, and invoices your customer can pay by card.
Solo operators and consultantsLook like a team of ten while you are still a team of one.
Families and households run on it too — same app, same price, fewer invoices.
Why owners stay
- Your proof is recorded, not remembered — times, names, photos, locations.
- Your data is yours. Export a whole project whenever you like and take it with you.
- Works where you work: in the browser, on Android, on iPhone. Reminders buzz on the phone.
- English and Spanish throughout — your crew reads it in their own language.
- We tell you when something did not work. A bounced email says bounced. A scanned receipt asks you to check it. We would rather be useful than impressive.
Priced like a tool, not a trap
- Start free. No card, no trial countdown.
- Starter is $35 once — pay it and it is yours. The CRM is included.
- Books ($29/month) adds full accounting: bills, expenses, bank reconciliation and statements. Pro ($39/month) adds unlimited people on every project.
- Business ($89/month) adds inventory, purchase orders and job costing. The monthly plans cost less paid yearly.
One invoice you forgot to send costs more than a year of Pro.
The list is not the problem.
Keeping it in your head is. Put it somewhere it cannot be lost, and find out what your week feels like when nothing is chasing you.
Are you running the business, or is the business running you?